How we work
Small commitments, live software, and an exit at every phase
You should never be asked to bet a year of budget on a plan. Every phase ends with something running and a decision point where stopping is a reasonable choice.
- Fixed scope and fixed price per phase
- A live release at the end of each phase, used by real people
- Weekly written update in plain language, no status theatre
- Documentation and access handed over as we go, not at the end
The phases
What happens, in order
- 01
Diagnostic
Interviews, process mapping, and a ranked plan with costs. Days, not weeks. You keep the plan either way.
- 02
Phase one build
The highest-payback item, shipped to production with your data and your team. Fixed scope, fixed price.
- 03
Measure
Predicted numbers against real ones, in writing, including where we were wrong.
- 04
Extend
The next process joins the system, scoped on its own arithmetic rather than the original plan.
- 05
Handover
Documentation, training, and access transfer, so your team can run and change it without us.
What it feels like
The difference from a typical project
Red is how software work usually goes wrong for owner-led companies. Green is what we hold ourselves to.
Typical project
- A long discovery phase that produces documents
- Progress reported as percentages nobody can verify
- The first release lands near the end of the budget
- Knowledge stays with the vendor
How we run it
- A short paid diagnostic that produces decisions
- Progress judged by what is running in production
- The first release lands in the first phase
- Documentation and training transfer as we build
Timeline
When you see something working
A typical six-week engagement. Each stop ends with an artifact you can read, run, or hand over.
Week 1
Access and baseline
We measure what today costs before changing anything.
Week 2
Opportunity map delivered
You pick the first process; we name the ones to skip.
Week 4
First agent in production
Narrow scope, human approval, real work flowing.
In productionWeek 6
Runbook and handover
Your team owns it. We stay reachable for 30 days.
What you actually get
Six redacted samples, open to download
No email wall. Each file is a branded sample of a deliverable family. Live client names and figures are omitted on purpose.
AI Opportunity Map
Scored processes, expected savings, and the two we would refuse.
Feasibility Verdict
Can it be built on your data — with the blocker and the cost to clear it.
Release One Scope
One segment, one job, and the deferred list with the reason next to it.
System Blueprint
Every service, queue and data path, drawn once and kept current.
Search & AI Visibility Audit
Where you appear, where you do not, and the pages that would move it.
Operating Runbook
Failure modes, rollback steps, and who owns each alert.
Working with us
Practical questions
How much of our team's time does this take?
Roughly two to four hours a week from the people whose work is being changed, plus a short weekly review with the owner. Less than that and the system ends up wrong.
Who do we talk to day to day?
The people building it. There is no account manager layer between you and the work.
What if we want to pause?
Phases are designed so a pause is safe. What has shipped keeps running, and the documentation is already in your hands.
Do you work in Portuguese?
Yes. We deliver in English and Portuguese, and work across United States and Brazil time zones.
One next step, and it is a paid one on purpose
The AI Opportunity Diagnostic is a fixed-scope engagement. You leave with a ranked plan you can act on with us or without us.